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OFFICE SUPPLIES

9. Build resilient infrastructure, promote inclusive and sustainable industrialization and foster innovation

Procuring Energy Star office equipments

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SDG Alignment

Target Description

Level of Effort

UN SDG Target

9.4

By 2030, upgrade infrastructure and retrofit industries to make them sustainable, with increased resource-use efficiency and greater adoption of clean and environmentally sound technologies and industrial processes, with all countries taking action in accordance with their respective capabilities

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Category Assessment

Assessment

Q

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1) Assess your product energy consumption and performance; measured and verified with testing, ask for these specific reports from your suppliers.
2) Perform cost analysis of upgrading to new higher performance office machines.
3) Estimates the cost to upgrade to a new system and energy savings can be done using a energy calculator.
4) Energy program to perform cost and energy comparison of upgrading your office equipment can be done through Energy Star.

Opportunity

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Business: According to Pacific Gas and Electric Company, more than $2 billion is spent on the electricity consumed by office equipment each year. Purchasers often fail to account for energy costs when buying office equipment, even though energy-efficient equipment with comparable features and performance is available for the same price. A strategic approach to energy management can produce savings for your organization.

Sustainability: Switching to ENERGY STAR office equipment reduces the amount of carbon dioxide released in the product's lifetime. In addition, better equipment will also reduce manufacturing toxic chemicals, and improved indoor office air quality.

Strategy Build & Execution

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(1) Conduct assessment to search for opportunities to reduce energy costs.
(2) Evaluate the relationship with your suppliers to determine which strategy would be more suitable (such as energy teams is more hands-on, while energy management systems are more of a supervisor role. Both are effective it just depends on the relationship.)
(3) Align with your suppliers to ensure they are on board with the selected program/strategy.
(4) Implement the selected program with the help of your suppliers.
(5) Contact Energy Star for any further assistance with the process implementation.
(6) Align with stakeholders to ensure that awareness of changes being made, and it is an initiative or a part of the goal being pursued.
(7) Based on data, make an informed decision to procure better office equipment and diversify your suppliers.
(8) Ensure that quality is maintained and tracked.

Supplier Negotiation & Contract

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(1) Negotiate with existing/potential suppliers on the value-adding elements such as shipping and handling, installation, and disposal of end-of-life supplies.
(2) Establish in the contract the various supplier performance measures which would be tracked.
(3) When building the RFQ: the criteria for qualified products must deliver the features and performance stated in ENERGY STAR guidelines, in addition to increased energy efficiency.
(4) In contract make it a priority to seek out office equipment with ENERGY STAR labeling.

In contract, request suppliers to apply for ENERGY STAR certification, or ensure that they follow guidelines as mentioned in the production process of the products. This gives them the opportunity to have more leverage with other clients and provide you discounts for the initiative.

Supplier Performance & Management

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Regularly follow up with the suppliers of their energy efficient products and ensure that they follow the ENERGY STAR guidelines.

Integrate the reporting of CO2 emission reductions into the annual supplier performance management.

Schedule meetings accordingly with stakeholders to group align on the energy efficiency goals.

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