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Maximize waste vendor resources by coordinating waste contracts


Segment    Family    Class




SDG Alignment

11. Make cities inclusive, safe, resilient and sustainable

SDG Target


Target Description

By 2030, reduce the adverse per capita environmental impact of cities, including by paying special attention to air quality and municipal and other waste management

Level of Effort

Level of Effort Scale


1 -Quick Wins: solution involves adding criteria for the good or service being purchased (ex: certifications), minimal internal process changes.

2 -Long Term Adoption: solution requires some changes to internal processes and/or more capital investment (ex: digital transformation to reduce paper use).

3 – Disruptive Opportunities: requires significant investment and changes to internal processes (ex: retrofitting building)

Category Assessment

ETCH Procurement Process .png


• Conduct an internal assessment with your current suppliers:
a) to determine whether they perform waste management audits including the map out of costs, logistics management approach, and disposal processes,
b) to evaluate whether the supplier contracts and certifications, align with your needs,
c) to check the specifications (the type of waste liability, potential to repurpose waste, etc.)

• Discuss internally if your organization has the capacity to integrate a waste stream management program

• Assess the level of support your current waste contractor has with waste reduction projects regards items such as paper products, packaging, and the use of refurbished items.

• Understand your waste streams; universal wastes are different from hazardous wastes and toxic wastes.

Opportunity Identification 

Engage with suppliers that comply with regulations can help gain new clients, and alignment with such suppliers on your green targets can reduce risks and liabilities.

proper disposal of hazardous waste will result in reduce carbon emissions - this can be tracked and reported with hazardous waste and substance reporting.

Strategy Build & Execution

• Complete the assessment and analyze it.

• Approach the suppliers and discuss their waste management solutions.

• Consider working with your suppliers to adopt waste management programs such as the Sanitation Service Authority (SSA) or incorporate the mandates of the Environmental Protection Department (EPD) policies into your current policies and guidelines.

• Determine your waste management options and prepare a Request for Information (RFI), including your current suppliers.

• Evaluate the costs incurred and site cleanup performance when accidents occur and compare them to historical data.

Supplier Negotiation & Contract

• Coordinate with your vendors to ensure that waste streams are being minimized in the best interest of your organization; consolidate your waste streams to minimize overall waste.

• Agree on the quality, maintenance accountability and responsibility, quality management, turnaround time, and the opportunity to sell/receive monetary benefits for exceeding performance benchmarks with your supplier.

• Specify in your contracts that proper data and reporting requirement must be included not only on all invoices but where regulated waste is concerned, in the manifest and other billing/tracking documents.

• Ensure that during contract and negotiations that all necessary stakeholders that may be impacted by the potential changes in waste operations are accounted for.

Supplier Performance & Management

• Perform an internal review after the change is implemented to evaluate the commercial impact of waste management policies, and the environmental impact of waste disposal operations.

• When reflecting on the progress of hazardous waste disposal, require your vendor to track and report all waste data from their monthly reports and dashboards. Compare this data with your organization's disposal data to get better visibility at tracking all wastes leaving your facilities.

Resource Links

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